What are Schedule Settings?
Schedule Settings let you choose the settings for your usual scheduling flow(s), so you don't have to toggle features on or off every time you create a new event. You can also favorite the features you use most to the top of the scheduling flow.
Why use Schedule Settings?
This tab allows you to:
- Streamline the scheduling process and save you valuable time
- Reduce scheduling inconsistencies between team members
- Configure different default settings for different locations
- Favorite your most-used features so they're front and center when you schedule
Defaults vs. Favorites
Each feature now has two independent controls:
Default On — Auto-applied to every new event. You can still override any default per event while scheduling.
Favorite — Pin to the top of the scheduling flow. Unstarred items move to Advanced. Favoriting a feature doesn't turn it on; it just keeps it within easy reach while you schedule.
Depending on the feature, features can be defaulted on, favorited, both, or neither. For example, you might default Event Registration on without favoriting it, while favoriting Videographer Notes so it's always at the top even though it's off by default.
Feature sections
Features are organized into groups so they're easy to find:
- Web Player Features — Shown to viewers during the live stream (e.g., Password Protect, Live Chat, Event Registration, Guest Book, Redirect Viewers).
- Videographer Features — Apply to Produced events only (e.g., Videographer Notes, Upload Cue Sheet, Intro/Outro Slides).
- Destinations — Choose default streaming destinations for new events, including Default Destinations (Web Player, Record Only, Local Record) and any Simulcast Destinations connected to your account.
- Other Features — Additional options such as Recurring Event, ISO Recordings, and Join Zoom Event.
How do I use Schedule Settings?
Steps
- Select the "Stream Settings" tab on your Dashboard Menu
- Select "Schedule Settings"
- The first tab shows "All Locations" — Update all locations at once, or make updates by location
- Update and review your selections, setting any feature as a Default and/or a Favorite
- Selections will be auto-saved and applied to any new events scheduled
A Note On Selections
- A lock symbol is associated with paid add-ons. A lock instead of a toggle indicates that this feature is not enabled or set up on your account.
- A light grey toggle indicates that a feature cannot be enabled unless another feature is enabled first. For example, "Event Registration" or "Chat" needs to be toggled on in order for "Show Viewers" to be toggled on.
FAQ
When I make changes to "All Locations" on Schedule Settings, how are these changes applied?
The changes will be applied only to locations where the features are available. If a feature is turned on but isn't supported at a particular location, the feature won't apply to that location. For example, if you don't have Produced events at a particular location, any Videographer features won't be applied there. Just a heads-up: any changes to "All Locations" will replace the default settings you've set for individual locations.
When I make changes on Schedule Settings, are my already scheduled events updated as well?
No, the changes will only be applied to all events that have not yet been scheduled. Events that have already been scheduled will not reflect any changes made in the Schedule Settings tab.
What happens if I want to change my settings for a specific event?
Any changes made in the scheduling flow for a new event will override the existing default options on the Schedule Settings tab.
What permissions do I need to set Schedule Settings?
Permissions for Schedule Settings are granted through Event Schedule >> Manage & Edit. Users with Scheduling Manage & Edit permissions will be able to set Schedule Settings for the location(s) where they are authorized.